Logistics
The Logistics module covers the procurement of raw materials and goods (for both production and commercial sales), supplier and transport evaluation, and the vehicle fleet. It manages the entire supply process — from internal requests and quote requests through order issuing, goods receipt and automatic integration with Inventory, Production, Sales, Cash Flow, Budgets and Accounting.
The real strength is not a single feature but the integration: a purchase never lives in isolation — it directly affects stock, costs, liquidity and budget execution, and is visible in sales and production.
What you can do
Section titled “What you can do”- Purchase requirements from any department — requirements can come from Production (production orders), from Engineering, from internal requests or from minimum stock levels, and can be generated with one click from other modules. They are centralized in Purchase requirements file and in Requirement positions consolidator, tracked in real time, with full traceability of the associated documents (requests → quotes → orders → invoices).
- Online RFQs (web.smartis.ro) — you send the request to suppliers through the Smartis web platform. Suppliers fill in prices, deadlines and terms directly online, and the offers are imported automatically into Smartis, with no manual re-entry.
- Price analysis — a dedicated window compares the received offers and highlights the best offer (price and terms, with configurable weights), for a fast, objective purchasing decision.
- Supplier order generation — manually or automatically, based on approved quote requests, production-calculated requirements or stock levels. Orders include products, quantities, prices, deadlines and commercial terms, can be sent directly by email, and each order’s status is tracked (issued, confirmed, in delivery, received) with change history.
- Supplier and transport evaluation — on configurable criteria (price, quality, on-time delivery, documentation compliance, commercial terms), with comparative reports used when selecting suppliers for future orders.
- Purchasing consolidator — files and specifications attached per position, price history by item and supplier — all the information in one place.
- Requirement-based receipt — receipt is done directly from the requirement/order, which is much easier for the warehouse keeper; on validation, stock updates automatically (with transport, lots, serials and expiry dates). After receipt, the position is closed and archived.
- Fleet management — vehicles, services, maintenance, insurance with expiry alerts, trip sheets, fuel consumption and parts costs.
- e-Transport — UIT code — generation of the UIT code for fiscally sensitive goods, per ANAF.
Online RFQs — suppliers fill in, Smartis imports automatically
Section titled “Online RFQs — suppliers fill in, Smartis imports automatically”You send the request to suppliers via a web link. The supplier opens the page, ticks the requirements (certificates, warranty), fills in prices and terms (currency, advance/delivery/receipt/term percentages, validity) — and the offer flows automatically into Smartis.
Price analysis — which offer is best
Section titled “Price analysis — which offer is best”The imported offers are compared in a dedicated window, with weights per criterion (price, delivery days, stock, payment term, advance/delivery/receipt %). Smartis computes the optimal basket and recommends the winning supplier for each item.
Fleet and e-Transport
Section titled “Fleet and e-Transport”
End-to-end integration (the Smartis differentiator)
Section titled “End-to-end integration (the Smartis differentiator)”- Once purchase positions are approved, future payments flow automatically into Cash Flow, split by the agreed percentages — advance on order, payment on delivery or on term — so you see the liquidity impact before you pay.
- If the position is budgeted, it enters the Budget as a future commitment.
- Purchase positions are visible in Sales (when linked to customer orders) and in Production (where the supply status on production orders is shown).
This level of integration — purchasing ↔ cash flow ↔ budget ↔ sales ↔ production, with traceability via the UIC code — is usually found only in large ERP suites. Smartis offers it natively, with no extra modules.
Typical flow
Section titled “Typical flow”Requirement (generated with one click from Production / Engineering / minimum stock) → online RFQ (web.smartis.ro) → suppliers fill in prices and terms → automatic import → price analysis (best offer) → supplier order → requirement-based receipt (stock update) → payable invoice → automatic integration into Accounting, Cash Flow and Budget. The approved position stays visible in Sales and Production; after receipt it is archived.
Benefits
Section titled “Benefits”- No double entry — requirements come straight from production/engineering, and supplier offers import automatically from the web platform.
- Objective purchasing decisions — price analysis compares the online offers and recommends the best option.
- Full traceability — requests → quotes → orders → receipt → invoices, with files, specifications and price history.
- Forward financial visibility — future payments appear automatically in cash flow and in the budget, as commitments.
- Real coordination between purchasing, sales and production — each sees what matters from the same source of data.
- ANAF compliance (e-Transport / UIT code) and complete fleet management (insurance, trip sheets, consumption).
See the video tutorials or contact us for help.