Overview
Smartis is an integrated ERP system covering the entire business flow — from quote to invoice — with full traceability, no double data entry, across modules that talk to each other in real time.
Why use Smartis ERP?
Section titled “Why use Smartis ERP?”End-to-end business managementPurchasing, inventory, accounting, invoicing, payroll and production — every tool in one place.
Operational efficiencyAutomating and streamlining processes cuts manual effort and removes redundancy — time and resources saved.
Real-time informationTransparency over the state of your processes, so decisions are made fast and well-informed.
Ease of useIntuitive drag & drop, accessible even without technical experience — a short learning curve.
Document managementAttach invoices, certificates, drawings or quotes directly in any module, via drag & drop.
Flexibility & customizationConfigurable and adaptable to the unique needs of each business.
Support & assistanceBuilt-in Smartis Support, a YouTube channel with tutorials and per-module documentation.
Tax & legal compliancee-Invoice, SAF-T (D406), e-Transport and ANAF filings, kept up to date with legislation.
One system, one click
Section titled “One system, one click”Whatever you do in one module automatically takes effect in the others.
Data is never entered twice.
⚡ Automation
Data created in one module is automatically picked up by every dependent module.
🔗 Integration
Accounting and operations on the same documents — one click generates the accounting entries.
📎 Attachments
Invoices, quality certificates, drawings, quotes — attached to the source document via drag & drop.
From quote to invoice — one continuous flow
Section titled “From quote to invoice — one continuous flow”1
Customer quote
UIC code generated
2
Customer order
Auto-filled
3
Production & planning
Lot = UIC
4
Production handover
Same UIC
5
Delivery & invoice
Loop closed
🔑 The UIC (Unique Identifier Code), generated at quoting, follows the product/service across the entire flow, becoming the lot code in production and the traceability key all the way to invoicing.
How the modules interact
Section titled “How the modules interact”Each module automatically feeds the others — sales triggers production and purchasing, and everything that happens operationally is posted to accounting and reflected in P&L and Cash Flow, with no double entry.
Operational flow
Estimate (Pipeline → RFQ)
Accounting entries
Feeds P&L
Feeds Cash Flow
Integrated modules, data entered once
Section titled “Integrated modules, data entered once”1
Quote → Order → Production → Handover → Delivery → Invoice
2
Production orders → Purchase requirements → Supplier order → Receipt → Consumption
3
Receipts → Accounting → Payable invoices → Payment orders → Paid invoices
4
Sales invoices → Accounting → Revenue ledger → Collection → Collected invoices
5
Receipts + consumption → Production accounting → Post-costing → P&L
6
Service invoices → Accounting → Production ledger → Post-costing → P&L
7
Product structures / routings → Production order → Planning → Reported labor → Consumption → Real-time direct costs
8
Production accounting → Post-costing → Full cost → Work in progress → Profit/loss per customer order
Production & traceability
Section titled “Production & traceability”Production launch
- The order is split across production centers
- The product structure / recipe is pulled automatically
- Lot code = UIC code from quoting
Employee reporting
- Workers report against the plan
- Actual labor (hours) is known
- Traceability: who worked on each stage
Receipt & consumption
- A unique barcode is generated at receipt
- Consumption traceability per production order
- Invoices and quality certificates can be attached
Purchase requirements
- Generated automatically from production orders
- Contain: item code, quantity, objective, customer order, UIC code
- Carry every needed element into the Purchasing module
Operational cash flow — weekly, monthly and yearly visibility
Section titled “Operational cash flow — weekly, monthly and yearly visibility”| Horizon | ▲ Inflows | ▼ Outflows |
|---|---|---|
| Immediate | Receivables — due | Payables — due |
| Intermediate | Customer orders (advances + terms) | Purchase requirements (advance + delivery + terms) |
| Medium term | Pipeline, promissory notes to collect, guarantees received, estimated inflows | Pipeline, OPEX budget (salaries, installments), promissory notes to pay, guarantees granted, estimated outflows |
P&L — actuals and forecast, from the same operational sources
Section titled “P&L — actuals and forecast, from the same operational sources”Estimated costs
- From customer orders, based on the direct-cost budget
- Updated from purchase requirements
- OPEX: salaries, installments, utilities
Actual costs
- From consumption and service invoices
- Production accounting ledger → P&L
- Check: trial-balance costs = production ledger
Revenue
- From sales → P&L
- Check: trial-balance revenue = revenue ledger
- Available both as actual and forecast
✓ Reconciliation key: trial-balance costs = production-accounting ledger costs · trial-balance revenue = revenue ledger.
Summary
Section titled “Summary”One system. Data entered once. Full visibility.
✓ Integrated operational loops
✓ UIC code — full traceability
✓ Integrated cash flow
✓ P&L actual + forecast
✓ One-click accounting
✓ ANAF filings: e-Invoice, SAF-T, e-Transport
✓ Post-costing / management accounting
✓ Production / product structures / routings
✓ Payroll / HR
✓ Fixed assets / inventory items
✓ Stock and warehouse management
✓ Sales contract management
Browse the modules in the side menu or see the video tutorials.